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Approve minutes from 07 February 2002 – Joe McCord
Minutes were approved.
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Public Comment
There were no public comments.
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TexShare Expansion – Joe McCord
Joe McCord presented a motion referring the report on TexShare
Expansion Task Force report to the Texas State Library and
Archives Commission. One amendment to the motion was suggested
and accepted. Paul DuMont moved that the motion be accepted
as amended. Elaine Wells seconded. The Board voted to accept
the motion as amended:
The TexShare Advisory Board recommends that the Texas Library
and Archives Commission consider the report of the TexShare
Expansion Task Force (attached) as it adopts its Legislative
strategy for the upcoming Legislative session.
The principle points of the report are:
Potential additional members of TexShare include approximately
60 nonprofit hospital libraries, 26 County Law Libraries,
perhaps two quasi-state agency libraries, a small undetermined
number of museum and other non-profit libraries, and a few
of the 28 state agency libraries.
With the exception of the 28 state governmental agency
libraries, which already have access to TexShare databases,
expanding TexShare membership would incur additional costs,
and should be undertaken only if the necessary funding is
available. No funding would be required to add the state
governmental agency libraries. An estimated $985,000 would
be required to add nonprofit hospital libraries.
Because of the large number of school libraries, and of
the existence of a similar program for school libraries
administered by the Texas Education Agency, the Advisory
Board recommends that TSLAC extend training opportunities
to school librarians to the maximum extent possible, that
TSLAC consult with TEA on the possibility of leveraging
funds for database purchases, and that TSLAC seek funding
for a pilot project including a small number of school libraries.
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LSTA Five-Year Plan Focus Group – Deborah Littrell
Texas receives federal funds through the Library Services
and Technology Act (LSTA). TSLAC has completed a review of
the first five years of its LSTA programs and is in the process
of developing a plan for the upcoming five-year period. TSLAC
must work with stakeholders to identify library needs, the
goals that should be set to address those needs, what programs
should be administered in order to reach state goals. The
TexShare Advisory Board participated in a focus group to address
those three questions. They were encouraged to send in additional
comments using a special Web site developed on the LSTA five-year
plan, www.tsl.state.tx.us/ld/pubs/lstaplan/2003/. TSLAC will
be accepting comments through the middle of June.
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Upcoming Working Group Vacancies – Beverley Shirley
There will be working group and Advisory Board vacancies
to fill at the end of August. The TSLAC Director and Librarian
appoints advisory Board members. TSLAC staff in consultation
with the working groups and the Advisory Board appoints new
working group members. TSLAC will send list of upcoming vacancies
via email.
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Communications Plan – Peggy Rudd
Ms. Rudd presented the plan to contract with a professional
firm to develop a plan to communicate information about TexShare
services. The plan will define the shared responsibility of
TSLAC, TSAB, TLA, and other associations and organizations.
It will also identify a core message and methods of communicating
that message. The plan will be completed by August 31, 2002.
TSAB members expressed strong support for the development
of a communication plan and recommended that TSLAC develop
a complete list of library stakeholders to provide to the
firm with which they contract.
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Resolution – Peggy Rudd
The Texas State Library and Archives Commission will be recognizing
Joe McCord at its May 14, 2002 meeting. Ms. Rudd read the
resolution that will be presented to the Commission commending
Dr. S. Joe McCord on activities instrumental in securing funding
for TexShare, on his leadership of the TexShare consortium,
and on his continuing dedication to library resource sharing
in Texas.
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Working Group Reports
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Card Program – Jay Clark
The TexShare Card Working Group met in April at the Texas
Library Association Annual Conference. Membership in the
Card program continues to grow and has expanded to include
the new TexShare constituency, libraries of clinical medicine.
The working group has made some clarifying changes in the
wording of the TexShare Card Program Agreement’s section
on gathering statistics.
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Courier Program - Jo Anne Hawkins
The TExpress Courier program’s membership stands at a total
of 213 libraries, with 177 of these subsidized. There was
some confusion about the actual number of subsidized libraries
enrolled , which has been cleared up. One library, Boerne
Public Library, has been on the waiting list for some time,
and will be added to the program on September 1, 2002. Libraries
can still be added at the unsubsidized rate.
For CY2001, an estimated 467,041 packages were sent and
received. The lowest number of packages sent and received
occurred in September, 2001.
Timely reporting of statistics continues to be a problem,
although the collection of statistics has been simplified
by Amigos’ fill-in-the-blank template.
The working group met on March 4, 2002. They discussed:
Options for opening up more subsidized slots including
the possibility of raising each library’s contribution to
allow for more members and counseling libraries with low
usage to consider withdrawing from the program
Changes to the TExpress Users’ Guide, including information
about handling mislabeled packages
Insuring TExpress packages. The working group determined
that insurance would not be cost effective or time efficient.
Recommendation to TSLAC that directors of libraries be
notified when their libraries’ TExpress statistics are reported
late or not at all.
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Education Services Program – Bonnie Juergens
Bonnie reported for Alice Specht. The working group met
May 7. At the meeting the group revised its mission statement.
TSLAC reported that database vendors, as part of their contractual
agreements, provided 129 training sessions. The working
group determined that this method of providing training
is valuable, but should be supplemented with more advanced
training and with subject-specific training.
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Electronic Information--Tommie Wingfield
The EIWG is keeping all of the same vendors as last year.
Contract renewals will go to the Texas State Library and
Archives Commission for approval at its May 14, 2002 meeting.
TSLAC will request a $1 million one-time grant from the
TIF Board for purchase of medical databases. Stat Ref! Has
been selected as the database to be purchased if this money
is granted. An RFP for a database management utility that
would provide a consolidated list of journal titles for
TexShare databases is being prepared. Updated cost avoidance
figures for the databases should be ready soon.
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ILL Program- Sara Lowman
Beverley Shirley read the report for Sara Lowman. The ILL
working group will finalize plans for the Fall ILL workshop
in late May. In January the group implemented a new service
called the “Interlibrary Loan Tip of the Month.” Using
the interlibrary loan electronic discussion list, interlibrary
loan librarians share tips regarding various aspects of
ILL.
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TexTreasures – Ellen Safley
The TexTreasures working group received 123 responses to
its membership survey. Data has not been fully analyzed,
but general findings are:
Libraries cited a lack of staff, time, or matching funds
as reasons for not undertaking a project
Types of collections most often mentioned include local
newspaper collections and historical collections, including
photographs
Over a third of the responding libraries are still unaware
of the TexTreasures grant program despite marketing efforts
of TSLAC
Approximately 25 people attended the TexTreasures program
at TLA, Mapping a Path to TexTreasures. The program, including
presentations by Jay Clark (San Jacinto College-Central),
Thomas Kreneck (Texas A & M – Corpus Christi), Margaret
Schlankey (Austin History Center), and Kathy Hoffman (M.D.
Anderson Cancer Center), was very informative and entertaining.
The poor turnout can be attributed to the time slot (8:00
Friday morning) for the presentation.
TSLAC has mounted a new web page showcasing funded grants
TSLAC received 22 grant applications this year requesting
over $345,000 in grants. The working group is scheduled
to review the applications on June 11 – 12 in Austin.
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Strategic Partner Reports
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Amigos Library Services – Bonnie Juergens
Austin was added as a TExpress HUB. Amigos continues to
emphasize the importance of labeling packages correctly
and the importance of reporting usage statistics. The yearly
evaluation survey of the TExpress service will go out this
month.
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University of Texas at Austin -- Sue Phillips
No report.
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Administrative Report - Beverley Shirley
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LRS Staffing Update
Dave Hardy is the new LRS Administrative Support Specialist.
Valerie Johnson has resigned her position as TexShare Coordinator.
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TSAB-L
Instructions for posting to the TexShare Advisory Board
electronic discussion list were provided.
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TexShare Rules
Recently we received a letter requesting
a change in TexShare rules to allow for-profit institutions
of higher education to join TexShare. (Refer to minutes of
February 2002 meeting.) Beverley Shirley reviewed the fiscal
notes, bill analyses, and committee hearing tapes associated
with the passage of HB2721, 75th Legislative Session.
She finds that it was not the intention of the Legislature
to include for-profit institutions as part of that legislation.
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New Members
Three libraries of clinical medicine have joined TexShare
as permitted by HB3591, the Texas Medical Association Library,
Baylor Health Sciences Center’s library, and White Hospital’s
library.
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Library of Texas Update
- Database renewals and enhancements are in process.
- We have purchased the hardware for the Electronic Documents
Depository System for archiving electronic government information.
Blue Angel Technologies is customizing software to run the
service.
- We have completed the purchase of the hardware to support
the videoconferencing service.
- The Texas Center for Digital Knowledge has conducted
4 focus group sessions. A technology assessment instrument
and a series of product reviews are in process.
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Database Access
As of April 22, 11 public libraries and 2 academic libraries
have signed up to use the database remote access service offered
by TSLAC.
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Advisory Board and Working Groups
The Director and Librarian of the Texas State Library and
Archives Commission appoints advisory Board members. Current
Board members are encouraged to forward names of persons they
recommend for future membership on the TexShare Advisory Board,
including that person’s name and qualifications.
TSLAC will be developing informational packets that can be
provided to potential Advisory Board Members and potential
Working Group members. Board members should send suggestions
regarding information to include in the packets to bshirley@tsl.state.tx.us.
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Advisory Board and Working Groups
The Director and Librarian of the Texas State Library and
Archives Commission appoints advisory Board members. Current
Board members are encouraged to forward names of persons they
recommend for future membership on the TexShare Advisory Board,
including that person’s name and qualifications.
TSLAC will be developing informational packets that can be
provided to potential Advisory Board Members and potential
Working Group members. Board members should send suggestions
regarding information to include in the packets to bshirley@tsl.state.tx.us.
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Attendees:
Advisory Board Members:
Joe McCord, The University of Houston at Clear Lake
Eva Poole, Denton Public Library
Nancy Anderson, Howard Payne University
J.J. Baskin
Paul E. Dumont, Dallas County Community College District
Maurice Fortin, Angelo State University
Rhoda L. Goldberg, Harris County Public Library
Eileen Shocket, St. Edwards University
Glenda Swink, Southwest Texas Junior College
Darryl Tocker, Tocker Foundation
Elaine Wells, The University of Texas Health Center (Tyler)
Texas State Library and Archives Commission:
Mike Avila, Library Resource Sharing Division
Deborah Littrell, Library Development Division
Peggy Rudd, Director and Librarian
Beverley Shirley, Library Resource Sharing Division
Russlene Waukechon, Library Resource Sharing Division
Working Group Liaisons:
Jay Clark, San Jacinto College
JoAnne Hawkins, University of Texas at Austin
Tommie Wingfield, University of Texas at Arlington
Strategic Partners:
Sue Phillips, The University of Texas at Austin
Bonnie Juergens, Amigos Library Services
Visitors:
Mark Allen, Angelo State University
Ellen Safley, Chair TexTreasures Working Group, University
of Texas at Dallas
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NEXT MEETING
The TexShare Advisory Board will meet next on Wednesday,
July 24, 2002.
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