TexShare Advisory Board Meeting
10:15 AM until 2:00 PM on June 30, 2006
Texas State Library and Archives Commission
1201 Brazos, room 314
Austin, TX
Minutes
1. Minutes from the March 31, 2006 meeting were approved.
2. No public comment.
3. TSLAC Update: Peggy Rudd presented a
certificate of appreciation to Eileen Altmiller. TSLAC is
in the process of submitting the Legislative Appropriations
Request (LAR). In accordance with instructions from the Legislative
Budget Board, TSLAC will submit a budget that cuts 10% from
its current general revenue appropriation. This is difficult
since relatively little of the budget is General Revenue (GR).
TSLAC may request funding for exceptional items that may include
building renovation, TexShare databases, Loan Star Libraries,
and/or K-12 databases. Sunset review hearings will take place
sometime in the fall of 2006. A Sunset bill will be introduced
in the next session.
4. Open Government Training: SB286 requires
advisory board members to complete open government training
by Jan 1, 2007.
5. Consortia Web Page Demo: There is a new
section on the TexShare website that lists library consortia
in Texas and provides information on opportunities to partner
with these consortia for purchasing databases at discounted
prices. (www.texshare.edu/consortia)
6. Medical Library Fee Schedule: At the
last advisory board meeting, the board asked TSLAC staff to
request that Baylor College of Medicine join TexShare. Discussions
between TSLAC and Baylor College of Medicine are still in
process, and TSLAC will report back on this issue at the next
advisory board meeting. The board requested that the Task
Force on Database Fees review the fee structure for medical
libraries to determine if a flat fee for all medical libraries
is still appropriate.
7. Working Group Reports
A. Card Program: Diane Bruxvoort was introduced
as the new WG Chair. Suzanne McAnna, The University of Texas
at Austin, resigned as Chair, but will continue as a working
group member.
- The Group accepted Ann Mason’s proposal to present
a program on the TexShare Card and the Loan Star Library
program at the 2007 TLA conference.
- Some librarians are finding that persons who are not
interested in their library services and resources, come
to their libraries solely to obtain TexShare Cards. The
group recommends a waiting period for obtaining TexShare
cards as one way to address this situation.
- Statistical reporting for the program has improved, but
there seems to be a problem getting statistics on book losses.
Where a public library system covers book losses for which
a specific library would otherwise be responsible, it is
still important for these libraries to report their losses
for the annual analysis.
B. Interlibrary Loan/Courier Service: Jo Anne Hawkins
reported.
The ILL Workshop is scheduled for Sept. 29th and will be
held in Austin for the first time. Programs will include a
welcome by Peggy Rudd, a Future of ILL panel including speakers
from Idaho and Colorado, Amigos, OCLC, and copyright. UT Austin
will host a pre-conference workshop on ILLiad on Sept. 28th.
The University of Texas Libraries will serve as agent to receive
registrations as it has done in the past. ILL Library of the
Year Award Committee will solicit nominations on the conference
web site.
C. Education Services Program: No report.
The WG will meet on July 6th.
D. Electronic Information: Sue Phillips
reported for Syma Zerkow.
- The State Library has completed contract negotiations
with database vendors for FY07. Overall, TexShare will be
offering 50 databases as part of the core collection this
year as compared to 19 databases last year. The new listing
of databases will be on the TexShare website beginning July
1.
- Heritage Quest Online is once again a core title. We will
not need another pledge drive.
- eLibrary, previously known as Electric Library, returns.
This was a popular database we were forced to drop a couple
of years ago.
- Twayne’s and Scribner’s literary series return
to Gale’s Literature Resource Center. These were also
dropped for cost-saving reasons a few years ago.
- All of the various EBSCO specialized databases—plus
some new ones--are back.
- EBSCO Texas Reference Center is a brand new database
EBSCO has developed specifically for the Texas market.
- EBSCO’s Student Research Center will replace Gale’s
Student Reference Center God as a core database. Gale’s
Student Reference Center Gold will be added to the list
of databases available as TexSelect titles.
- EBSCO’s KidSearch is a new interface developed for
upper elementary and middle school students.
- EBSCO’s “Premier” databases, which
were previously their top-of-the-line databases are gradually
being upgraded to their new top-of-the-line series: EBSCO
“Complete.” We have immediate access to Business
Source Complete and Consumer Health Complete. When Academic
Search Complete is released, we will move to that.
- New alternative health information databases from both
EBSCO and Gale have been added to our health information.
- Serials Directory from EBSCO is a new database designed
to compete with Ulrich’s.
- There are no plans to purchase additional netLibrary
titles, but TexShare members continue to have access to
what we currently own.
E. Communications: No report.
F. Library of Texas: Jeanette Mosey reported.
- TSLAC has entered into a partnership with Texas Woman's
University do usability testing on the Library of Texas
interface this summer. This is part of a summer grant award
to Dr. Diane Neal to develop a usability lab at TWU. Results
will help guide development of the Texas Heritage Digitization
Initiative (THDI) interface. Further testing, specific to
the development of the THDI interface will be scheduled
for fall, assuming that the necessary funding is secured.
- Index Data was awarded the bid for LoT enhancements,
including verifying patron status for ILL and hold requests,
communicating requests to ILL request processing software,
enabling use with Open URL link resolvers, and improving
presentation of results.
- A subcommittee of the working group has been developing
a FAQ on sharing MARC records for discussion at the next
WG meeting on July 10th in Austin.
8. Strategic Partner Reports
A. University of Texas at Austin: No report
B. Amigos: Bonnie Juergens reported.
Misdirected packages continue to be a problem, generally due
to human error. Amigos re-directs the packages that are misdirected.
The current courier service has 163 subsidized sites, 11 self-funded,
for a total of 216 (this includes shared sites.) The shared
site option is a generous contribution that allows institutions
that otherwise couldn’t participate to get courier service.
In FY07, there will be an increase in the cost of the service
to $3,350. This is still very low considering fuel expenses.
There was also an increase in the subsidy to help offset the
increase (raised to $900).
C. ESC-20: Susanna Garza reported.
Based on verbal commitments, there will be a very high participation
level for the K-12 TexShare database program. Next phase is
training. They are gathering information about technical conferences
through the ESCs. The ESC-20 K-12 TexShare web site has resources
to help inform potential users about the databases, including
a toolkit with downloadable brochures, tech support, an online
magazine, a list of contacts, electronic discussion lists,
etc.
The challenges are that some ESCs want to set up their own
DB package. There is competition from other vendors, notably
Gale. A feasibility study will be conducted to address the
issue of a statewide fee based on student population and other
factors.
9. Administrative Report: Beverley Shirley
reported.
A. TexShare Board Members: TSLAC thanks
Eileen Altmiller for serving two terms on the board. Congratulations
to advisory board members Loriene Roy, who has been elected
president of the American Library Association, and to Steven
Brown, who has been elected president of the Texas Library
Association.
B. TexShare Database Fees: As of June 20,
2006, we have collected $1,521,256 of the TexShare FY06 Database
Program Fees. 661 libraries have paid.
C. TexShare Databases: The new slate of
TexShare databases, selected as a result of the database bid
process, will become available on July 1, 2006. TSLAC staff
has worked with the Electronic Information Working Group to
design a new gateway page to the upgraded suite of databases.
D. Public School Library Participation: Criteria
for public school library participation in the group purchasing
activities for TexShare were adopted into rule in the May
18, 2006 issue of the Texas Register, 31 TexReg 3871.
We plan to conduct a feasibility study to determine whether
we will be able to collect enough money from K-12 public school
libraries to transition from an "opt-in" program
to a statewide program, and how to structure an equitable
fee schedule for public school library participants. The task
force believes that two years of “opt in” pricing
will have been in place before we can realistically expect
to transition to a statewide program.
The Transition Task Force also discussed possible value-added
services to promote and enhance K-12 use of electronic resources.
E. TExpress Subsidy: covered in Amigos report.
F. Library of Texas: covered in LoT WG report.
G. Outreach:
- LRS staff and four students from Loriene Roy’s
class at the University of Texas iSchool presented a program
on the “Bridge to TexShare for Small and Rural Libraries”
for the Texas Association of Developing Colleges (TADC)
in Duncanville, Texas.
- Delia Fantova, student at the University of Texas iSchool,
provided training to libraries in Central Texas as part
of her capstone project, "Extending the Rural Bridge
to TexShare for Small/Rural Libraries."
- Ann Mason (TexShare Coordinator) and our partners at ESC-20
provided information on services for K-12 public school
libraries at ESC-5 Library Expo in Beaumont, ESC-1 Technology
Conference in South Padre Island, and a TETN (videoconference)
with representatives from all 20 ESCs.
- Ms. Mason also gave a TexShare overview presentation
to the UT iSchool class on electronic resources.
H. Texas Collaboration: Several TexShare
programs are featured in an article, “Managing Texas
Digital Projects Through Consortia and Collaboration,”
published in Interface, the newsletter of the Association
for Specialized and Cooperative Library Agencies, a division
of the American Library Association.
I. TexShare Trademark: We have reported two
more misuses of the TexShare name and logo, and one additional
report of the use of the logo and TExpress Courier name to
the Office of the Attorney General.
Next board meeting will be October 20, 2006.
Present:
TexShare Advisory Board Members:
Eileen Altmiller, St. Edward’s University
Nancy Anderson, Howard Payne University
Maurice Fortin, Angelo State University
Kathy Hoffman, University of Texas MD Anderson Cancer Center
Loriene Roy, UT Austin School of Information
Martha Tandy, Weatherford College
Texas State Library and Archives Commission:
Sue Bennett, Library Resource Sharing Division
Dave Hardy, Library Resource Sharing Division
Ann Mason, Library Resource Sharing Division
Danielle Plumer, Library Resource Sharing Division
Peggy Rudd, State Librarian
Beverley Shirley, Library Resource Sharing Division
Russlene Waukechon, Library Resource Sharing Division
Working Group Chairs/Liaisons:
Diane Bruxvoort, University of Houston, Card WG
Jo Anne Hawkins, UT Austin, ILL/Courier Services WG
Jeanette Mosey, Austin Community College, Library of Texas
WG
Strategic Partners:
Susanna Garza, ESC-20
Bonnie Juergens, Amigos Library Services
Sue Phillips, University of Texas at Austin
Guests:
Sara Albert
Katharine Teleki, Sunset Commission
Amy Trost, Sunset Commission
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