TexShare Advisory Board Meeting
10:15 AM until 2:00 PM on January 01, 2007
Texas State Library and Archives Commission
1201 Brazos, room 314
Austin, TX
Minutes
1. Minutes from the October 20, 2006 meeting were
approved.
2. No public comment.
3. TSLAC Update: Peggy Rudd reported on
recommendations from the Legislative Budget Board. Two recommendations
of note are that the 10% cut in the agency’s budget
be restored, and that appropriations from general revenue-dedicated
funds be moved to general revenue. Ms. Rudd also announced
the Texas Library Association (TLA) Legislative Day is set
for Feb. 6th. Ms. Rudd also reported that the Sunset Commission
completed its review of the agency and recommended that the
agency continue for another twelve years. Other Sunset Commission
recommendations included having TSLAC take responsibility
for coordinating a statewide effort to make historical and
cultural resources available online, and studying the roles
of TSLAC and the Texas Education Agency (TEA) in supporting
school libraries.
4. TLA TexShare Riders: Gloria Meraz reported
that the Texas Library Association is supporting riders to
the TEA and TSLAC budgets. The proposed rider to the TEA budget
asks for $2.5 million per year, with $2.2 million for database
subscriptions and $300,000 for database program support. TLA
is supporting a similar rider to the TSLAC budget, including
$500,000 for TexShare databases in addition to school database
funding. If the rider to the TEA budget is approved, the rider
to the TSLAC budget will be amended to only address the $500,000
for TexShare databases.
5. TexTreasures Grants: Ed Seidenberg reported
awarding TexTreasures grants for FY 2008 will be dependent
on the availability of federal funding. Because Congress has
not passed a budget yet, the Library Services and Technology
Ace (LSTA) is funded under a continuing resolution at the
FY 2006 level. Unless Congress passes a budget soon, which
is unlikely, the increase that we expected in federal funds
will not be realized in time to issue and award TexTreasures
grants as planned. We anticipate that there will be future
funding for these grants, and the changes that are proposed
to the grant rules are still open for comment. (See agenda
item # 9-E)
6. K-12 TexShare Database Program Collection Development
Policy: Carlyn Gray, representing the K-12 TexShare
Transition Task Force, offered the draft collection development
policy to the board for approval. The policy was approved
with minor changes, and is on the TexShare web site at: http://www.texshare.edu/k12/index.html
7. Working Group Reports
A. Card Program: No report.
B. Interlibrary Loan/Courier Service:
No report.
C. Education Services Program: No report.
D. Electronic Information: Sue Phillips
reported for Kerry Keck.
The group is engaged in several projects:
- A subgroup of 3 members are developing a draft “deselection”
policy that will guide ‘weeding’ of NetLibrary
ebooks. The draft policy will be formalized at an upcoming
meeting. Once a policy has been approved, the subgroup will
apply the policy to develop a list of titles suggested for
weeding. Once the list is developed, libraries will be able
to use this list to remove records of older, less relevant
materials from their catalog.
- Members are reviewing usage statistics to evaluate core
database subscriptions for cost-benefit.
- The group hopes to identify two to three databases to
be added to the TexSelect program.
- Russlene Waukechon is exploring the possibility of enabling
the PubMed LinkOut feature in Ebsco databases to allow patrons
of member libraries to go from a PubMed search on the open
Web to TexShare’s licensed full text content.
E. Communications: No report.
F. Library of Texas: Kevin Marsh reported
for Jeanette Mosey.
- The LoT Working Group met December 13th via telephone
conference call.
- The inclusion of non-TexShare databases that use Z39.50
protocols in the search targets is now available.
- There will probably be a change in the underlying software
for LoT. The new software will allow for a single group
of ranked search results, rather than results separated
by target database.
- Diane Neal, TWU School of Library & Information Studies,
completed usability testing of the LoT interface in Fall
2006. She shared a number of recommendations for changes
with the Working Group. Some of these can be incorporated
when the new software is installed.
G. TexTreasures Grants: No report.
8. Strategic Partner Reports
A. University of Texas at Austin: No report
B. Amigos: Bonnie Juergens reported.
The level of mislabeled packages has dropped. There are
problems in the Arkansas part of Trans-Amigos Express; these
problems should be solved soon with a change in sub-contractor.
Ongoing invoicing for TexShare includes the database program
fees and TexSelect fees.
C. ESC-20: Susanna Garza reported.
Ms. Garza introduced Marty Rossi, who is a librarian just
starting with ESC-20. Marty presented results of the ESC-20
online survey about the K-12 TexShare web site (http://web.esc20.net/texshare/).
They received 150 responses, 90% from librarians. The survey
responses provided suggestions for improvement, indicated
a desire for more resources available on the web site, and
a need for more training. Some respondents indicated problems
with access. Some wanted more ready-made materials. ESC-20
staff concludes that participants want wider availability
and depth of resources. Further training, marketing, and
a revamp of the web site are planned.
9. Administrative Report: Beverley Shirley reported.
A. TexShare Database Fees: As of January
19, 2007, we have collected $1,475,943 of the TexShare FY07
Database Program Fees. 612 libraries have paid. The Task
Force on Database Fees is meeting in February to discuss
the medical library fee schedule, fees for joint public-school
libraries, and establishing a mechanism for gradually expanding
cost sharing.
B. Open Government Training: Thank you
to all board members for completing the required open government
training.
C. Library Statistics: TexShare members
can view program usage statistics for TexShare services
on the Web site at http://www.texshare.edu/memberinfo/statistics/.
Also, TexShare member libraries can view their TexShare
Performance Summaries at http://www.texshare.edu/reports/TPSreport06/tpsIntro.php.
Historically, TexShare provides statistics down to the institutional
level on the public Web site.
D. TexShare Annual Report Survey: The
FY06 TexShare Annual Report survey form is available to
member libraries. This year, the annual report has been
enhanced so that:
- Libraries that do not have FTEs and/or materials budget
numbers on file with NCES will be asked to submit that data
with the annual report survey. This information is needed
in order for us to accurately set TexShare fees.
- TexShare library contact information for TexShare programs
is provided and libraries are given the opportunity to update
or correct that information.
- In addition to providing us with a rating and evaluative
comments on programs in which they participate, TexShare
member libraries are also asked to rate and comment on the
TexShare program as a whole.
E. TexTreasures Grants: (See also agenda
item #5 above.)
Because of a delay in approving a federal budget, IMLS is
still operating off of the previous appropriation level.
The increase in our LSTA appropriation that we anticipated
has not been realized to date. If Congress does not act
in a timely manner, we will not be able to commit funds
to TexTreasures grants for next year.
TSLAC proposed a change to rules governing all of its grant
programs as posted in the Texas Register, 31TexReg9064 and
31TexReg9074. Among the changes in these proposed new rules:
- Standardizes the grant policies and procedures between
different grant programs
- Shortens the grant policies and procedures
- Allows more types of libraries to apply for competitive
grants
- Creates a new grant program that only major resource library
systems and regional library systems can apply for
- Gives special consideration to major resource library
systems and regional library systems
- Brings all competitive grant policies and procedures
into one place in our rule structure
F. K-12 Partners:
The Transition Task Force has developed a draft collection
development policy for K-12 TexShare electronic resources
that will compliment the existing TexShare collection development
policy for electronic resources. (See agenda item # 6 above.)
In the Sunset Commission’s December 12, 2007 meeting,
the Commission instructed the TSLAC and the Texas Education
Agency to develop a joint study of school library needs
and to assess which needs each agency should address. (See
agenda item # 3 above.)
Next two board meetings will be April 27, 2007 and
July 13, 2007.
Present:
TexShare Advisory Board Members:
Nancy Anderson, Howard Payne University
Steve Brown, North Richland Hills Public Library
Cathy Dean, San Antonio Public Library
Doug Ferrier, UT Brownsville/Texas Southmost College
Maurice Fortin, Angelo State University
Kathy Hoffman, UT M.D. Anderson Cancer Center
Larry Justiss, Tom Green County Library System
Dennis Michaelis, McLennan Community College
Lorienne Roy, UT Austin School of Information
Candice Scott, Schreiner University
Martha Tandy, Weatherford College
Texas State Library and Archives Commission:
Mike Avila, Library Resource Sharing Division
Sue Bennett, Library Resource Sharing Division
Dave Hardy, Library Resource Sharing Division
Kevin Marsh, Library Resource Sharing Division
Ann Mason, Library Resource Sharing Division
Danielle Plumer, Library Resource Sharing Division
Peggy Rudd, State Librarian
Ed Seidenberg, Assistant State Librarian
Beverley Shirley, Library Resource Sharing Division
Russlene Waukechon, Library Resource Sharing Division
Working Group Chairs/Liaisons:
Jay Clark, San Jacinto College, Card WG
Strategic Partners:
Susanna Garza, ESC-20
Bonnie Juergens, Amigos Library Services
Sue Phillips, University of Texas at Austin
Guests:
Carlyn Gray, Round Rock ISD
Gloria Meraz, TLA
Marty Rossi, ESC-20
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