TexShare Advisory Board Meeting
December 8, 2008 - 10:00 AM to Noon
TSLAC Lorenzo de Zavala building, Room 414
Austin, TX
Minutes
1. Approve minutes from October 7, 2008: There
was a mistake in Item 7 – last sentence of first bullet
(441.226). Should read “for-profit” organizations
instead of “non-profit” organizations. The minutes
were approved as corrected.
2. Public Comment: None
3. Set Date for next meeting: The next meeting
will be the pre-conference day of TLA in Houston.
4. TSLAC update: Peggy Rudd gave an update
on building renovation progress and staff moving timeframes.
The agency plans to conduct fundraising to supplement appropriations
for the building renovation.
Legislative activity – The Texas State Library and
Archives Commission (TSLAC) has an ambitious LAR, requesting
over $9 million per year for TexShare and K-12 services. Both
TSLAC the Texas Library Association (TLA) have created talking
points regarding the budget request available on the respective
websites.
5. Proposed statute changes: Beverley Shirley
reported that some changes were made per the recommendations
of the board from the last meeting. In the draft proposal
in section 441.226 we added, “Composition of the
board will be representative of the various types of libraries
comprising the membership. The other change was in 441.229;
“The commission may allow designated libraries that
may participate in a group purchasing agreement only to the
extent that the commission may do so efficiently and in
a manner that enhances resource sharing services to the consortium
members.” The motion to accept the proposed changes
to the statute passed.
There was a question about allowing “for-profit”
institutions versus “non-profit” institutions
to be eligible for TexShare membership. In order to allow
for-profit institutions to join the consortium, the agency’s
commission would have to adopt a rule to admit them into membership.
6. Resource Sharing Summit Implementation Task Force:
Ann Mason reported that she has been having trouble recruiting
representatives for the Resource Sharing Summit Implementation
Task Force. Ms. Mason suggested that the board decrease the
required number of representatives. After some discussion,
it was decided to recruit the original number of members recommended
by the board at the July 2008 meeting. Several board members
made recommendations for people to contact.
7. Database Cost Sharing Working Group Recommendations:
Sue Phillips reported on recommendations from the working
group on 2 issues.
- Medical library fees – The working
group determined that $40,000 is the appropriate amount
for medical libraries to contribute in cost share. A subcommittee
studied this and divided the total assessment by size of
institution, but not by specific dollar or volume criteria.
They recommend a $2,000 fee for smaller medical libraries,
with larger medical libraries paying $3,000, and the Houston
Academy of Medicine – Texas Medical Center (HAM-TMC)
paying $5,000.
- Professional graduate programs –
The working group proposes to assess the same cost share
for the South Texas College of Law as the medical libraries
that have similar information resources expenditures. The
cost share for FY2010 would $3,000. Also the group would
like to expand the category to include all “professional
graduate programs” for any future similar institutions.
The motion to accept the two recommendations passed. The
invoices sent in August 2009 will reflect these changes.
8. Policy on TexShare Advisory Board meeting format:
Beverley Shirley recommended the board develop a policy regarding
member attendance via conference call. The board determined
that face-to-face meetings are preferred with the option of
conference calls as an exception. The board will revisit this
issue at a future board meeting.
Next board meeting will be March 31, 2009 in Houston.
Present:
TexShare Advisory Board Members:
Cathy Dean, San Antonio
Joan Heath, Texas State University San Marcos
Kathy Hoffman, MD Anderson Cancer Center
Sheila Ross Henderson, Pasadena Public Library System
Candice Scott, Schreiner University
Texas State Library and Archives Commission:
Julie Hughes, Library Resource Sharing Division
Ann Mason, Library Resource Sharing Division
Danielle Plumer, Library Resource Sharing Division
Peggy Rudd, TSLAC Librarian and Director
Beverley Shirley, Library Resource Sharing Division
Russlene Waukechon, Library Resource Sharing Division
Working Group Chairs/Liaisons: None
Strategic Partners:
Sue Phillips, University of Texas at Austin
Guests: None
On conference call:
TexShare Advisory Board Members:
Evelyn Bonner, Wiley College
Kathy Fair, Kilgore College
Larry Justiss, Tom Green County Library System
Melissa Rippy, Pasadena ISD*
Martha Tandy, Weatherford College
* K-12 Representatives serve in a non-voting capacity.
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