Jump to main content
link to the Texas State Library Home Page
Agency Information Our Areas of General Interest Our Services to Librarians Our Services to Government Agencies Catalogs and Searches Our Publications Our News and Events TRAIL: Texas Record and Information Locator
skip to main content

Ovid Group Account System Configuration

 

Your Ovid interface can be configured to suit your campus' needs and capabilities. While all configuration is handled by TexShare, we need to know your preferences. Please print, complete, and return this form as directed below.

GROUP ACCOUNT INFORMATION

Institution:

Address:

Internet email address:

Phone number:

Submitted by:

The following is a list of system configuration options that you may select to configure the appearance and behavior of the Ovid interface for your location. For more extensive information regarding available options, please see the Ovid UNIX Software System Aministration Manual.

For each option, select the setting you want used for your location as well as whether you would like the option "locked" or not. Individual users cannot change locked settings. They either do not see the option at all, or they are not able to change the designated default.

Part 1: System Options

1.1 Maintenance Options

The following are the Maintenance Options which may be configured. These options are always locked, so individual users cannot override the settings.

    A. Timeout Is Enabled

      Any user not hitting the keyboard in the specified time (see next option) is automatically logged off the system. Timeout does not occur during saving or printing, since the keyboard is idle and the program is running a process. The default timeout time is 15 minutes. You may shorten, but not lengthen, the timeout time option below.

     

    B. Timeout Time: __________ Minutes

      Specify the amount of idle time before timeout occurs, in minutes. The system default is fifteen minutes if not overridden by your group setting.

     

    C. Autosave Feature: Enabled / Disabled

      If this feature is enabled the system prompts you when switching databases to rerun your strategy in the new database.

      Default: Enabled

     

    D. Default Database: ____________________________(currently ABI/Inform or Periodical Abstracts)

      Select the database you want specified as the Default Database when the program starts.

     

    E. Easy Mode At Startup: Yes / No

      Easy Mode is a beginner mode, meant as both a training tool and a beginner interface for inexperienced users. You may switch between Easy Mode and Standard Mode during a session. Select "Yes" if you want Easy Mode as the default mode when starting a session.

      Default: No

     

    F. Popup Options

      Popup options are options that can be configured to popup each time a user prints and/or saves. Formerly, formatting options which were available only via the Options feature in the print or save dialog may now be set to automatically popup, reminding the user of their formatting options before they execute their print or save operation.

       

      FIELDS POPUP: Enabled / Disabled

        Presents a list of fields available in the current database. The fields to be printed or saved are highlighted.

        Operations: Print, Save
        Default: Enabled

       

      OUTPUT FORMAT POPUP: Enabled / Disabled

        Allows users to select either the standard "Ovid" format, which formats citations as they are seen in document view mode, or the "Reprint" format, used to import records into third-party reference manager software.

        Operations: Save

        Default: Disabled

      PRINT CONTINUOUSLY POPUP: Enabled / Disabled

        Allows the user to force a pagebreak between each citation, or to allow the citations to print continuously.

        Operations: Print
        Default: Disabled

       

      SORT POPUP: Enabled / Disabled

        Allows users to specify the primary sort field, as well as whether to sort in ascending or descending order. The default is to sort by Unique Identifier or Accession Number.

        Operations: Print, Save
        Default: Disabled

       

      PRINT SERVICE POPUP: Enabled / Disabled

        Allows user to specify the service to use when printing.

        Operations: Print
        Default: Enabled

       

      SAVE SERVICE POPUP: Enabled / Disabled

        Allows user to specify the service to use when saving.

        Operations: Save
        Default: Enabled

       

      RECIPIENT POPUP: Enabled / Disabled

        This Popup forces users to enter an email address when using email as the Save Service.

        Operations: Save
        Default: Enabled

       

      SUBJECT POPUP: Enabled / Disabled

        This Popup forces users to enter a subject to appear as the title of the email message when email is used as the Save Service.

        Operations: Save
        Default: Enabled

       

      REMOTE FTP NAME POPUP: Enabled / Disabled

        This option allows users to designate the name of the remote FTP destination. If enabled the user is prompted to enter the IP address or fully qualified name of the destination for the FTP session.

        Operations: Save
        Default: Enabled

       

      REMOTE FTP DIRECTORY POPUP: Enabled / Disabled

        This option allows users to designate the remote directory at the FTP destination. If enabled, the user is prompted to designate the directory name.

        Operations: Save
        Default: Enabled

1.2 General Save Options

The following are general save options. These options can be either locked or unlocked at the group level.

    A. Default Save Service:

      Screen Capture
      Kermit
      FTP
      Xmodem
      Email
      Ymodem
      Zmodem

      Select the Save Service for users. A separate service is specified for saving versus printing.

      Default: Screen Capture
      Lock? Yes / No

     

    B. Include Strategy: Yes / No

      Specify whether or not to include the search strategy when saving documents.

      Default: No
      Lock? Yes / No

     

    C. Maximum Number of Documents to Save: ____________

      Specify the maximum number of citations users may be allowed to save in a single save command.

      Default: 200
      Lock? Yes / No

     

    D. Carriage Return/Line Feed: CR/LF LF Only

      Specify whether you would like both a Carriage Return and Line Feed (CR/LF) at the end of the line, or a Line Feed only (LF Only).

      Default: CR/LF
      Lock? Yes / No

1.3 General Print Options

The following are general print options. These options can be either locked or unlocked at the group level.

    A. Print Service: Screen Capture / Term Printer

      Select the Print Service for users. A separate service is specified for printing versus saving.

      Default: Term Printer
      Lock? Yes / No

     

    B. Include Strategy: Yes / No

      Specify whether or not to include the search strategy when printing documents.

      Default: No
      Lock? Yes / No

     

    C. Number of Lines/Page

      Default: 60
      Lock? Yes / No

     

    D. Number of Characters/Line

      Default: 80
      Lock? Yes / No

     

    E. Document Numbering: Consecutive Numbering / Original Numbering

      Use this feature to set one of two numbering formats for printing from Display Mode. You may have printed documents numbered consecutively, or you may retain the document number from the search set.

      Default: Consecutive Numbering
      Lock? Yes / No

     

    F. Pagebreak between Documents: Yes / No

      Would you like a pagebreak in your printouts between each document (citation)?

      Default: No
      Lock? Yes / No

     

    G. Pagebreak after Strategy: Yes / No

      Would you like a pagebreak in your printouts between the strategy (if it is included) and the first document (citation)?

      Default: No
      Lock? Yes / No

     

    H. Maximum Print Citations: ______________

      Specify the maximum number of citations users are allowed to print in a single print command.

      Default: 100
      Lock? Yes / No

1.4 General Display Options

The following are general display options. These options can be either locked or unlocked at the group level.

    A. Titles-Only Display Fields: TI Only / TI, AU, JN Fields

      In Ovid, the Title Viewer may be set to display the Title (TI) only or the Title with additional fields (such as the Authors [AU] and the Source/Publisher [JN] fields).

      Default: Titles with Additional Fields
      Lock? Yes /No

     

    B. Highlighting: Display / Suppress

      Please specify whether Highlighting should be displayed or suppressed. If displayed the user's search term(s) are highlighted in the display.

      Default: Display
      Lock? Yes / No

     

    C. Invalid Search Syntax: Highlight / Suppress Highlighting

      This feature allows you to set the system to highlight syntax errors typed at the command line. When set to Highlight, this feature highlights the exact location of any syntax error entered, making it easier to see and correct.

      Default: Highlight
      Lock? Yes / No

     

    D. Keep Selections: Keep Selections / Discard Selections

      In the Document Viewer records can be selected for printing or saving by pressing the spacebar. Choose Keep Selections if you want your selections to remain after printing or saving, or select Discard Selections to deselect your selections after printing/saving.

      Default: Discard Selections
      Lock? Yes / No

     

    E. Document Selection Notice: Yes / No

      To print or save multiple documents from the Document Display Screen, users should press the spacebar to select documents before using the print/save options. If a user chooses print or save without having selected documents, a message may be displayed, confirming that the user only wants to print or save the current document. Use this option to set the display of the message on or off.

      Default: Display Selection Notice
      Lock? Yes / No

     

    F. Enable Printing and Saving: Enable / Disable

      This option enables to configure the software so that users cannot print or save from within the Document Display Screen (in order to minimize paper usage and/or the creation of individual save files).

      Default: Enable Printing and Saving
      Lock? Yes / No

Part 2: Database Specific Options

The following options apply to specific databases. Each option below is designed to provide optimal configuration of the databases based on their Ovid design.

2.1 Default Fields for Displaying, Printing/Saving

Please indicate the fields for the Document Display Screen, and for printing/saving for each database. Refer to the printed database Field Guides for ABI/Inform or Periodical Abstracts for the default fields for individual databases. This can be difficult and may be left blank. If you need help or assistance in filling this out, please contact the Ovid System Administrator.

Database Name Default Fields
- Print/Save Fields:
- Display Fields:
- Print/Save Fields:
- Display Fields:
- Print/Save Fields:
- Display Fields:
- Print/Save Fields:
- Display Fields:
- Print/Save Fields:
- Display Fields:

2.2 Mapping Defaults

    A. ANSI Thesaurus Mapping: On / Off

      The Mapping feature in Ovid is a program feature that "maps" or translates natural language search requests to controlled vocabulary terms used in indexing the database. Ovid allows Mapping in any database that has a controlled subject heading index viewable in one of two Thesaurus Tools: ANSI Thesaurus or the NLM Tree. Indicate above if you would like Mapping enabled in databases that have an ANSI Thesaurus tool (for example, PsycINFO).

      Default: On

     

    B. NLM Tree Mapping: On / Off

      The Mapping feature in Ovid is a program feature that "maps," translating natural language search requests to controlled vocabulary terms used in indexing the database. Ovid allows Mapping in any database that has a controlled subject heading index viewable in one of two Thesaurus Tools: ANSI Thesaurus or the NLM Tree. Indicate above if you would like Mapping enabled in databases that have an NLM Tree tool (for example, MEDLINE).

      Default: On

     

    C. Autoexplode Feature:

      NLM Databases On/Off
      PsycINFO On/Off
      ABI/Inform On/Off
      ERIC On/Off

      The Autoexplode feature ensures more complete retrieval by taking advantage of a database's hierarchical structure. When autoexplode is enabled a term selected from the Mapping screen automatically is Exploded before continuing with Focus and Subheadings screens.

      Default:

      NL

      Default: Enable Expanded PTX
      Lock? Yes / No

Part 3: Customizing the News Screen

Each group may have a custom News Screen. The News Screen is a single informational screen that appears when Ovid starts. You may create your own news message, which appears to any user in your group.

    Would you like a custom News Screen? Yes / No

      If "Yes" please include the text for the News Screen below.

      Note that your message must fit within the following specifications:

        18 Lines

        66 Characters Per Line

    Custom News Text:

For questions regarding Ovid defaults or other related information, contact the Ovid System Administrator, Fred Gilmore at (512) 495-4318 or at fgilmore@mail.utexas.edu.

Please return the completed form by U.S. Mail to:

    Fred Gilmore
    Senior Operating Systems Specialist
    Digital Library Services Division
    General Libraries - University of Texas at Austin
    PO Box P
    Austin, TX 78713-8916

    or by FAX: (512) 495-4657

The TexShare Home Page Contact Us Site Index Policies and Disclaimers

 
 
 

return to top
TEXSHARE WEB SITE TEXT LINKS
Home | Academic Library Databases | Public Library Databases | Card Program | Courier Service
Education Services | Interlibrary Loan | TexTreasures | Advisory Board | Contact Information | Library Catalogs
Mailing Lists | Statistics | Working Groups | About TexShare | Eligibility | FAQ's | Library User Info

TEXAS STATE LIBRARY WEB SITE TEXT LINKS
Agency Info | Calendar | General Interest | Librarians | Govt Agencies | Catalogs & Searches | Publications
News | TRAIL | Texas State Library Home Page | Contact Us | Policies & Disclaimers