TexShare Card Working Group
Minutes April 12, 2000
Members present: Jackie Dodson, Larry Justiss, Ann Stobbe,
Brenda Tirrell, Deborah Littrell, Jay Clark, Chair
Members absent: Tania Bardyn, Aline Collins, Hugh MacDonald,
Suzanne McAnna, Ricki Brown
Jay Clark welcomed members and reported that the Advisory Board
had approved the revised Card Program Agreement and the program
integrating public libraries into TexShare with the following exceptions:
- Move the Program’s beginning from May 1, to August 1
to give academic libraries more time for preparation.
- Asked the Work Group to develop procedures to allow academic
libraries to restrict Youth’s use of their collections
if they choose.
- Requested the Work Group to draft a proposal to provide some
subsidy for losses in the Card Program.
First, the Work Group discussed the draft of Frequently Asked Questions
about the Card Program presented by Brenda Tirrell. Some amendments
were suggested and Brenda Tirrell will repost the revised document
for the Group’s final review. The Group also discussed the
Youth option and recommended two user categories: Adult and Youth
for public libraries. This would provide the option of restricting
use by category. The Work Group encourages all libraries to draft
their new user policies for TexShare users to be as close to their
own as possible. Each home public library will define "youth"
and "adult" according to their own rules. There will not
be a statewide definition.
Suzanne McAnna had prepared a net subsidy proposal and will submit
it later by email. Unfortunately, her plane could not land in time
for the meeting.
Jay Clark discussed a subsidy to cover books lost in the TexShare
Card Program. Assuming that the individual institution would continue
to be responsible for losses up to $100, only $4,000 would have
been required in 1999. Since the number of libraries could easily
double in the coming year, he suggested $8,000 as a reasonable subsidy
level to help cover losses. This option was discussed briefly. Both
the loss subsidy and the net user subsidy will be discussed by email.
prior to the July Board meeting.
Deborah Littrell reviewed the steps in the Card Program including:
1) Posting the FAQ to the TexShare Web, 2) Sending out a letter
of explanation and the revised Card Agreement to all academic libraries
as soon as possible, 3) Send out a letter of explanation to public
libraries, 4)Academic and public libraries will post their lending
policies to the TexShare Web, 5 ) Academic libraries will return
their signed agreements by August 1, 6) Beginning August 1, the
new program will begin.
Deborah Littrell invited all the members to attend the TexShare
presentations on Thursday morning in the George Brown Convention
Center. The meeting closed at noon.
Submitted by:
Jay Clark, Chair
|
