Database Cost Sharing Working Group
Meeting Minutes
Texas State Library and Archives Commission
Conference Call
November 04, 2008
In Attendence:
Willie Braudaway, Diane Graves, Joan Heath, Deborah
Littrell, Ann Mason, Sue Phillips, Martha Rinn, Beverley
Shirley, Martha Tandy, Laurie Thompson, Russlene Waukechon
1) Designate a Working Group Chair
Martha Rinn volunteered to be Chair. Martha will preside
over working group meetings and represent the working
group at the TexShare Advisory Board meetings. Sue
Phillips volunteered to report at advisory board meetings
if there are times Martha is unable to attend.
2) Recommendation on revising the medical
library fees
Background: Currently medical libraries pay a set
TexShare database fee of $2,500. The TexShare Advisory
Board has requested that the working group review
this assessment and consider an approach more reflective
of the different needs of the various medical libraries
in the constituency.
The working group decided:
- To target $40,000 as the share of the total fee
assessment to be assigned to medical libraries as
this is a fair reflection of medical libraries’
usage.
- A subcommittee of the group reviewed medical library
size, budgets, and other criteria and recommended
the following redistribution of the fees, based
on a split with large medical libraries paying $3,000
and smaller medical libraries paying $2,000.
| Medical Institution |
FY10 Fee |
| HAM-TMC - for 2 TexShare members |
$5,000 |
| Baylor College of Dentistry |
$3,000 |
| TTU Health Sciences Center |
$3,000 |
| UNT Health Science Center, Ft. Worth |
$3,000 |
| UT Health Science Center, San Antonio |
$3,000 |
| UT MD Anderson Cancer Center |
$3,000 |
| UT Medical Branch, Galveston |
$3,000 |
| UT Southwestern Medical Center, Dallas |
$3,000 |
| Baylor Health Sciences Center |
$2,000 |
| Parker College of Chiropractic |
$2,000 |
| Scott & White Memorial Hospital |
$2,000 |
| Texas Chiropractic College |
$2,000 |
| Texas Health Resources |
$2,000 |
| Texas Medical Association |
$2,000 |
| UT Health Center, Tyler |
$2,000 |
3. The working group approved the recommendation
of the subcommittee. Their recommendation will go
to the board. If the board concurs, the invoices
sent in August 2009 will reflect this change.
4. The working group asked TSLAC to explore mechanisms
for collecting statistical data on medical libraries
in a comprehensive and uniform way in order to assure
the accuracy of fee assignments.
3) Determine an appropriate database fee
for professional graduate programs.
Background: The South Texas College of Law was added
to the TexShare consortium as a result of a change
in the definition of “Private or independent
institution of higher education” enacted in
the last session. This institution does not fit into
any of the fee categories that have already been established.
We have temporarily assigned them a fee commensurate
with that of medical libraries. We’ve asked
the working group to determine a permanent fee assignment
for them.
The working group decided to take the following recommendation
to the advisory board:
- Establish the South Texas College of Law fee the
same level as the medical libraries that have similar
information resources expenditures ($3,000 for FY2010).
- Expand the category to include all “professional
graduate programs” for any future similar
institutions.
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