Minutes, ILL Working Group, April 26, 2007

Present: Members present: Mark Dolive, Jerry McCulley (NETLS), Mary McQueen, Lynn Thompson, Linda Cavanaugh, Sue Bennett, Ann Mason, Catherine Hamer, Tim Prather, Lori Williamson, Janet Burk, Christie Ferguson

NETLS

• Mostly small libraries
• Collection of expensive performance rights videos
  • Web-based booking system, can book a video about 12 months in advance
• Didn’t choose TexShare courier because smaller libraries could not afford the service
  • Using Star Fleet(?) for 2 day/week service
  • Need something other than 5 day/week service, trying to hang on to as many members as can
• Media collection and ILL have taken off
• How do they discover what other libraries have?
  • Probably Library of Texas?
  • 14 libraries with same ILS, will soon be able to search each other’s catalog
• [Possible effect of postal rate changes…]
• Statistics

Courier statistics

• Good returns, a few have not turned in their stats
  • Southwestern University – Catherine
  • Texas Southern – Won’t contact now
  • UT San Antonio – Catherine
  • Castroville – Won’t contact yet
  • Mares Memorial – Jeff
  • San Juan Public – Lynn
  • Hidalgo Public – Lynn
  • Burleson Public - Mary
• Why statistics?
  • Need to show cost avoidance to the state
• Annual report survey – customer satisfaction
  • Comments received (see handout)
  • TAMU (Lan Yang) is doing a turnaround time study in order to meet GWLA standards – Catherine will ask if she will share the results with the Working Group
  • Problems with local drivers need to be reported to the AMIGOS help desk
  • Misdirected packages – forward or send it back?
    • Call AMIGOS if the package was delivered incorrectly by the courier, and forward to the correct library
    • Call the sending library if they mislabeled the package, and forward to the correct library
    • Ann will send this information via email to the list and the Working Group will add it to the top of the TexShare site list.
    • NETLS uses a 4 digit system to differentiate from TexShare numbering

ILL Comments in Annual Report Survey

• Sent to directors. Academic libraries are required to complete, public libraries are not required to but still receive the survey
• ILL protocols were last reviewed one year ago
• How do libraries use Library of Texas
• Free Odyssey available for small libraries
  • UT Austin is sending Odyssey brochure to those libraries that require email, mail, fax
  • Good topic for next ILL Workshop

Pre-planning for next ILL Workshop (Spring 2008)

• Events to avoid
  • TLA
  • Spring break
  • Late semester
  • Decision – try for February 28-29, 2008
  • 2nd choice – February 14-15, 2008
• Places – preferences from survey
  • 1. Austin (was difficult to find a location)
  • 2. San Antonio
  • Decision – try for Austin
• Program ideas
  • Free Odyssey
  • OCLC pilot project in Montana
  • – NetFlix model (direct to user, packaging for returning to the library)
  • Open WorldCat / WorldCat local
  • Alternative ILL models
  • ILL and collection development
  • Library of Texas revisited
  • Breakout sessions?
    • Cost of space is an issue
    • Within the same room?
    • Table topics, but some saw as not effective
  • Keeping OCLC holdings updated
  • ILL practices for distance ed. for academic libraries, impact on public libraries (panel?)
  • Changes to copyright law (ALA position paper was distributed at Midwinter)
  • Keynote discussion – deodorant required
  • Courier basics
  • Google books
  • Lee Hilyer
• Registration fee
  • 2006 $65, out-of-state $75
  • Determine after get hotel rates, etc.
• Sponsors/vendors used by other meetings
  • Vendors – difficult because of state contract requirements
  • Sponsors – something to look into
    • Talk to foundation to see if they would sponsor small library costs

Membership

• Discussion of those who are going off in August

Next Meeting

• Possibly the day prior to the fall board meeting (probably late September or early October)