MINUTES
TEXTREASURES WORKING GROUP MEETING
JUNE 8, 2001
The Working Group was convened at the TSLAC on June 8, 2001 at 10:45am. Members present: Ellen Safley, Chair, Miguel Chavez, Sarah Ferguson, Curt Holleman, Kathy Hoffman, Joseph Muniz, Susan Soy. Louise Foster and Clara Mounce were unable to attend; however, Louise Foster's points and comments were used in the final tally because her materials were available to the rest of the group. Bonnie Grobar represented TSLAC.
The purpose
of the meeting was to review the evaluations of the 12 applications for the
FY2002 TexTreasures grants. Panel members had previously studied and awarded
points, according to established procedures, for each application. At this meeting, each application was
discussed and reviewed, the points for each tallied, and then the grants were
ranked according to those points. The total amount available for grants is
$100,000. The total amount requested by the applicants is $206,549. The recommendations will be presented
to the TSLAC Commission at their July meeting.
Issues
Discussed:
Group has only 9 members. Need to start the process to find a new member, perhaps from a small community college and possibly from West Texas.
In the
future, the Panel would like a brief report on how current grants are
progressing prior to the review meeting for the new cycle; this would help in
the review process.
Panel needs
an opinion on the legality of using grant funds for attorney fees and
procurement of copyright clearance.
Grant guidelines
and procedures need to be reviewed and perhaps revised to deal with funding
of continuations of projects from previous grant years. Since the grants are
envisioned as ’"seed money" should continuations of projects be
given the same weight as new projects?
Panel
agreed to continue working on the survey to identify valuable published or
unpublished materials unique to individual libraries and unique to Texas.
The group determined that another meeting was
essential to cover issues including a
thorough review of the guidelines, the creation
of a survey instrument, and other
issues.
We suggested Friday, July 27th in Dallas.
Meeting was
adjourned at 3:45pm.
Report
prepared by Bonnie Grobar, Special Projects Coordinator, TSLAC